Community Administration /Finance  Assistant

Overall Purpose of the Job

To provide administration and finance support to the Emmaus community and team, to enable the community to operate effectively


  • To carry out general administration to support the management of the community
  • To deal with phone calls to support the community
  • Housing Benefit Claims and managing schedules
  • To manage the stock and ordering of supplies for the community residential
  • To carry out inspections of the community premises to ensure compliance to health and safety, food safety, and other legislation
  • To manage the compliance calendar and repairs schedule
  • To produce community performance reports
  • Run appeals for the community
  • Weekly team meeting minutes
  • Support with the policy review calendars
  • Data returns to funders and commissioning bodies
  • Support with internal communications within the community


  • To support the finance lead in the preparation of weekly allowances, holiday, leisure, savings, leaving allowances, and housing benefit records
  • To enter financial data onto monitoring spreadsheets to enable progress to budget to be monitored
  • To enter financial data on CL
  • To enter donor and sponsor details relating to the community of CL
  • To deal with phone calls to support the community operation
  • To manage the stock and ordering of supplies for the community house


  • To ensure activities meet with and integrate with organisational requirements for quality management, health and safety, legal stipulations, policies and general duty of care and professional boundaries
  • To understand and work in accordance with the principles of Emmaus International and uphold its values and ethos.

Community Administrator Assistant Person Specification

  • Excellent demonstrable skills – general computer literacy- windows, excel, MS Office
  • Good numerical and finance skills
  • Experience of working as an administrator
  • Desirable to have experience of computer based accounting systems
  • Desirable to have GCSE maths and English
  • Organised and effective time manager
  • Desirable to have experience of working with vulnerable adults
  • Excellent communication skills
  • Experience in maintaining professional boundaries

Personal Characteristics

  • Recognises, responds and adapts appropriately to change easily
  • Flexible and adaptable to the needs of the community and business
  • Has an understanding of and belief in equality
  • Effective communication skills – including written, verbal, listening skills
  • Enthusiastic with a ‘can do’ attitude
  • Has the ability to interpret complex situations/problems and identify solutions which meet individuals and organisational needs
  • Has an understanding and empathy in the work of Emmaus, and ability to uphold Emmaus’s values
  • Strong emotional resilience and able to identify when external support is needed for self and others

To Apply

Download the full job details here.

To apply please send your completed Emmaus application form, equal opportunities monitoring form and declaration of criminal records form with a supporting statement on no more than one side of A4, and return to  by 14th  May 2021.

Interviews will take place late May.


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